Executive Operations Assistant

About the Role This role sits at the heart of a fast-growing, VC-backed AI company transforming Medical Affairs in the life sciences sector through LLM-powered platforms. You'll work directly alongside senior leadership to keep operations running smoothly, acting as a trusted organisational backbone across administrative, HR, financial, and communications functions. What You'll Do Manage the executive team's calendars, scheduling, travel logistics, and meeting preparation. Handle preparatory bookkeeping tasks including receipt management, invoice processing, and coordination with external accountants. Support HR administration including employee programme management and onboarding support. Maintain and update website content on an ongoing basis. Coordinate online and offline company events from planning through execution. Manage communication and coordination with external partners and service providers. Assist with day-to-day administrative and organisational tasks across the business. What We're Looking For 2+ years of experience in an executive assistant, office management, or administrative support role. Business-level fluency in both German and English (written and spoken). Proven experience managing executive calendars, travel coordination, and meeting logistics. Background in HR administrative tasks such as employee programme administration and onboarding. Completed commercial apprenticeship ( kaufmännische Ausbildung ) or a university degree. Hands-on experience with basic accounting tasks and working alongside external tax or accounting professionals. Comfortable with digital productivity tools including project management, communication, and collaboration platforms. Experience coordinating events in both online and in-person formats. Familiarity with vendor and partner relationship management. Experience in a startup or high-growth environment is a strong plus. Background in life sciences, healthcare, or pharma operations is advantageous. Exposure to German tax and compliance documentation is a bonus. Location Hybrid — Berlin, Germany. No visa sponsorship is available for this role.