Executive Assistant (Senior Analyst)

<h2>About the role</h2> <p>As an Executive Assistant, you will be a strategic partner to senior leadership, ensuring operational excellence, effective prioritization, and seamless execution across a dynamic, global environment. Beyond managing calendars and meetings, you will anticipate needs, coordinate cross-functional initiatives, facilitate communication, and leverage AI and technology to optimize executive productivity.</p> <p>You will interact with stakeholders across multiple regions, requiring strong business acumen, excellent communication skills, and the ability to manage confidential information with discretion.</p> <h2>What you'll do</h2> <ul> <li> <p>Partner closely with senior leaders to manage priorities, calendars, travel, meetings, and strategic agendas.</p> </li> <li> <p>Coordinate executive routines, leadership meetings, offsites, and business events.</p> </li> <li> <p>Prepare presentations, reports, meeting materials, and executive communications.</p> </li> <li> <p>Follow up on action items, ensuring alignment and execution across multiple teams.</p> </li> <li> <p>Build strong relationships with internal and external stakeholders globally.</p> </li> <li> <p>Anticipate executive needs, identify risks, and proactively solve operational challenges.</p> </li> <li> <p>Manage confidential and sensitive information with professionalism and discretion.</p> </li> <li> <p>Optimize administrative processes through automation, AI tools, and productivity solutions.</p> </li> <li> <p>Support cross-functional projects and organizational initiatives when required.</p> </li> <li> <p>Continuously improve ways of working, increasing efficiency and scalability.</p> </li> </ul> <h2>What we're looking for</h2> <ul> <li>Solid experience supporting Directors, VPs, or C-level executives in fast-paced organizations.</li> <li> <p>Strong organizational and project coordination skills.</p> </li> <li>High level of ownership, discretion, and attention to detail.</li> <li> <p>Ability to prioritize multiple demands while maintaining high quality.</p> </li> <li> <p>Proactive mindset with strong problem-solving skills.</p> </li> <li> <p>Experience working in multicultural and global environments.</p> </li> <li> <p>Advanced proficiency with Google Workspace, Microsoft Office, and collaboration tools.</p> </li> <li> <p>Familiarity with AI productivity tools (such as ChatGPT, Gemini, Copilot, or similar) is highly desirable.</p> </li> </ul> <h2>Language Requirements</h2> <ul> <li> <p><strong>Fluent English (required)</strong> — able to communicate confidently with global stakeholders in meetings, presentations, and written communications.</p> </li> <li> <p>Portuguese required.</p> </li> <li> <p>Spanish is a plus.</p> </li> </ul>